Frequently Asked Questions

Listed below are some of the most frequently asked questions about the Registrar's Office. Additional information can also be found in the Kettering catalog.

Why do I need a student ID?

Every student is required to have a student ID card. This card is required for access to Kettering University facilities such as the residence hall, library and recreation center; to participate in the Kettering meal plan; and to receive access to many buildings on campus. It is also your "ticket" to Kettering campus events. ID pictures are taken in the Card Access Center located on the 2nd floor of the Academic Building.

When is the Drop/Add period?

On-line Drop/Add for courses with open sections takes place 12th week for the upcoming term. On-campus Drop/Add is held on the first two days of each term. Students who do not appear on final class rosters generated on Monday of 2nd week will not receive credit for that course.

When is the last day to withdrawal from a course?

Last day for students to request a non-punitive grade of "W" is Friday of 7th week. After this date, the student may not withdraw from the course and is committed to receiving a Kettering numerical grade. However, tuition refunds are only calculated through Wednesday  of 7th week. The effective date for determining the appropriate refund  rates is the date the Registrar's Office receives the approved withdrawal form. For further information, please refer to the Business Office section of the undergraduate catalog.

What is the difference between "dropping" and "withdrawing" from a course?

The Drop/Add process is held through the second day of classes each term. A student can drop classes on-line via Banner Web Sunday through Wednesday of 12th week for the upcoming term, or on-campus through Tuesday of 1st week. Each term, beginning Wednesday of 1st week through the end of 7th week, if a student wishes to remove him or herself from a class, the student must complete a "Course Withdrawal Request Form." The completed form must be submitted to the student's instructor (all students) and faculty advisor (Freshman and Sophomore students only) for appropriate signatures. A grade of "W" is assigned to that course, and the withdrawal becomes part of the student's permanent record.

How do I change my major?

A request for a change in major form must be completed and signed by the faculty advisor in the department of the new chosen major. If changing from an engineering discipline to a management or science
program, your co-op employer must approve the change in curriculum. Forms are available online, in the academic departments and the Registrar's Office.

How do I receive my grades?

Grades are only available on Banner Web. Official grade mailers are no longer mailed. Unofficial transcripts are also available on Banner Web.

How do I get an official transcript?

Requests for official transcripts should be submitted to the Registrar's Office. Forms are available online or in the Registrar's Office. Requests for official transcripts require a student's signature. We require a 24-hour notice for official transcripts to be processed and unofficial transcript are available to students on Banner Web. There is no charge for an official transcript.

What is the difference between official and unofficial transcripts?

The institute seal and the Registrar's signature are present on the official transcript.

How can I transfer courses taken at another university to Kettering?

Regularly enrolled students who want credit for college courses taken elsewhere should have an official transcript from the guest university sent to the Registrar's Office. Students are allowed to transfer up to 8 credits hours towards their Kettering degree while remaining an active Kettering student.

How do I overload?

A student who wishes to carry an overload in any term must obtain approval from the Registrar.

How do I enroll for consecutive academic and/or co-op work terms?

Kettering University is a semester-based University with two semesters. Each semester consists of an academic term and a work term. Students may, according to special needs by their employer, follow other patterns of academic/co-op terms. Students must complete paperwork, available in the Registrar's Office, requesting this option. A student must demonstrate progress toward a degree by attending two academic terms within a given year.

When do I apply for graduation?

Kettering awards degrees four times a year: March, June, September and December. Candidates for graduation in March or June are invited to participate in the June commencement ceremony. Candidates for graduation in September or December are invited to participate in the December commencement ceremony. All students must submit an Application to Graduate at least six months prior to graduation. The Application to Graduate is available online, or in the Registrar's Office.

 What are the responsibilities of the Registrar's Office?

There is a range of responsibilities under the "umbrella" of the Office of the Registrar. This office is in charge of insuring the integrity of academic records, and the maintenance of those records for both current and former students. The staff coordinates drop/add activity; processes withdrawals, change of grade and other record maintenance; records AP, transfer and guest credits; produces class rosters; generates official and unofficial transcripts; provides enrollment and degree verifications; completes VA certifications; completes graduation audits and mails diplomas.

How can I contact the Registrar's Office?

You can reach us by phone at 810-762-7476 or by e-mail at registrar@kettering.edu.