Authorized Approvals

There should be an Authorized Approval form on file for every department and most indexes. As new indexes are created, a blank form is sent to the originating department for completion. When completed, the form is returned to Administration and Finance for processing.

The form specifies who is authorized to sign for a variety of functions performed during the course of a normal work day, and includes the name of the person responsible for the index. In the event the person responsible for the index plans to be away from the office for a specific time frame, he/she may forward a memo or e-mail to Administration and Finance stating who is authorized to sign during the absence. When changes to the form are required, the current form should be marked, signed by the person responsible for the index, and forwarded to Administration and Finance for processing.

Notices of updates are forwarded on a monthly basis to the Accounts Payable, Bookstore, Cashier's Office, Payroll, Printing Services, Purchasing, Shipping, Student Accounts, Supply, and originating departments. The updated forms are available for viewing or printing on Blackboard at MYFILES - Institution Content - Business Office - Authorized Approvals.

You will need your LDAP ID and password to access Blackboard. This is the same ID and password used to access Banner WEB for Employee Self-Service, the Benefits Open Enrollment process, and e-mail. Any questions with access, please contact the helpdesk at ext. 8324 or helpdesk@kettering.edu. Any questions with your Authorized Approval form, please contact Administration and Finance at x9790.

A sample of the form follows:
 


Kettering University

Authorized Approval List
 
Account Name:  
Account Number:  
Responsible Person:  
Date Revised:  
 
DOCUMENT TO BE APPROVED AUTHORIZED TO SIGN


Travel - Staff
Time Reports - Salary & Hourly
Purchase Orders (over $500)

 

 (normally the department head)

Bookstore
Check Requests
Petty Cash Requests
Purchase Orders (under $500)
Invoices

 
 (those responsible for departmental function)

Copy Center
Shipping Authorizations
Supply

 
 (those responsible for departmental function)

Travel - Department Head
 
 (whoever signs for above Responsible Person)

The lower four sections may be separated by dashed or solid lines. Dashed lines are treated like a ditto mark; for these, the names listed in the prior section still apply until you reach the next solid line. You must re-specify authorized individuals in sections following a solid line.

If a person can sign for only one form in a section, you specify that by placing the same mark next to both their name and the form (and you would re-specify their name if needed in the following section).

For questions regarding who can sign for a specific index, see your department secretary or contact us at x9790.